Guide to DIY Office Cleaning Estimates
Depending on individual needs and budget, office cleaning services can vary widely, from emptying trash, waxing the floors, to cleaning the rest rooms and kitchenette. As a building owner, manager or anyone tasked with acquiring bids from commercial cleaning companies, it is important that you have an idea on how they might estimate work and determine costs associated to that work for your office. Below is a brief guideline on how you can got through the same process as a commercial cleaner to create and office cleaning estimate.
How to Estimate Commercial Cleaning Job - Typical Pricing Guidelines
The a janitorial services estimate for an office depends on the type of cleaning you need, the frequency of cleaning, your geographical location, the size of your office and method of cleaning required. Charges start from as low as $100 per month for small-sized offices which need basic cleaning. This may however increase up to $5,000 per month (or even more) for larger offices that require daily cleaning.
Type of Cleaning Needed for the Office Cleaning Estimate Matters
If you have a small office that requires simple light cleaning (e.g. dusting, surface wipe-down and vacuuming) and emptying of the trash then you may expect charges to be in the range of $20-$30 per visit. However, the cost may go up depending on the number of bathrooms, break rooms and other elements of the space. A typical office with just a few employees may only need basic janitorial services twice a week bringing the total office cleaning estimate cost per month to $100 - $200 per month. If you have more than 15 cubicles, many rest rooms a large kitchenette and required daily trash pickup then you can expect to run a budget of $500 - $700 or more per month.
Frequency of Cleaning
Generally, the nature of work being done in the office will affect the frequency of cleaning and of course the actual office cleaning estimate. For instance, an office with high human traffic (e.g. an office that serves walk-in customers) may require to be cleaned on a daily basis as opposed to a consultancy firm where most clients' issues are handled remotely, via the phone or online. Likewise, a health facility or restaurant requires janitorial services as frequently as possible which will significantly affect the office cleaning estimate overall assumptions.
Office cleaning is in most cases done at night while the business is closed. Common daily duties include vacuuming, disposing trash, cleaning and dusting cubicle walls, cleaning and disinfecting bathrooms and mopping common walkways. Additional tasks which are necessary (but are not done on a daily basis) can include dusting light fixtures, ceilings, replacing burnt-out bulbs and general maintenance.
Some commercial cleaning companies and contract janitorial services will charge based upon the number of hours spent at the job while others use the basis of square footage. Normally, rates range from $20 to $50 per hour or $0.05 to $0.10 per square feet. Some companies may also charge a flat monthly fee based on the type of cleaning requires and size of the office.
In a major city, basic cleaning service for a 10,000 square-foot office can cost $.5 cents to $.15 cents per square foot or $1,000 - $2000 a month. A smaller city or rural area would see competitive billing rates in the range of $.10cents - $.15cent per square foot. Prices may go even higher depending on factors like distance of the office or upon variables that can impact the service provider's cost of operation.
Size of Your Office
Generally, the larger the office, the cheaper the cost of per square foot (all other factors kept constant) for the office cleaning estimate. The more cubicles there are, the higher the cost because of the obvious difficulties and time-consuming actions associated with cleaning each cubicle and arranging furniture. Some janitorial service providers may however negotiate a bulk package with you and this may add up to a tune of $2,000 - $4,000 per month for a 20,000 square foot office located in a major city or $800 - $1,500 per month for a similar office in a less competitive area. Please note that specialized office cleaning situations usually at the higher end of the price range - attracting a bigger cost per square foot.
The company may send a representative to tour your premises before quoting a price, as the conditions and types of surfaces affects the time and effort it takes to clean them. The age and conditions of the premises may also necessitate an increase in cost per footage.
Effective Method Considerations for an Office Cleaning Estimate
Some offices require more specialized cleaning than others as some commercial cleaning companies may charge separately for labor-intensive services such as:
- Waxing and stripping floors at $.30 cents - $.50 cents per square footage of the floor space.
- Carpet cleaning - $20.00 - $35.00 per hour.
- Cleaning refrigerators and microwaves - $15.00 - $40.00 per appliance.
Tasks that fall under the category of special janitorial services (for a "deep" office cleaning estimate) cost more than basics ones. Deep cleaning services include tasks such as waxing and polishing the floor, exterior power washing, carpet dry cleaning and outside window cleaning. Likewise, cleaning cubicle panels with a liquid detergent, brush or sponge and removal of all clutter may be treated as a special janitorial service thereby attracting additional effort, time and could cause significant impact to the overall office cleaning estimate you are provided.
As observed, the criteria on how a commercial cleaner might develop an office cleaning estimate depends on the complexity of the services required, the frequency needed, size of area to be cleaned and the method of cleaning. Larger offices may pay cheaper cost per square foot due to their large floor area and need for regular on-site cleaning. However, no matter the size of your company, a spotless first impression and work environment is imperative to a successful business.
The majority of janitorial services will estimate office cleaning tasks by square footage. This includes basic services that are performed each time the cleaners are on site. Daily office cleaning rates in urbanized areas may cost more per hour as compared to rural areas.
Some cleaning companies however, give their clients a fixed rate. If an office requires bathroom cleaning and bi-weekly collection of trash, the amount may vary slightly depending on the number of rooms and amount of trash. While large companies can save a significant amount by negotiating on a per-foot basis, small institutions can get great services if they opt for a fixed rate.
Overall, commercial cleaning rates are quite affordable. By inviting professional cleaners, you not only keep staff expenses lower, you are also able to bank on getting high quality service on a regular basis. This may in turn help you increase your bottom line while ensuring cleaning is done on a routine basis.